Villsy d.o.o. travel agency – General terms and conditions
1. THE SUBJECT OF THE CONTRACT
The subject of this contract is the settlement of relations between the travel agency Villsy d.o.o., Kastavska 18, HR-52000 Pazin, OIB: 17191292654, Tel. +385 91 585 2596, e-mail email@example.com (hereinafter referred to as VILLSY) on its name and on behalf of the contractual lessor on one side, and for the accommodation user (hereinafter the guest) on the other side, during the process of booking accommodation from the offer of the Web page www.villsy.com.
2. RESERVATION AND CONCLUDING THE CONTRACT
The contract between the guest and VILLSY comes into force with the binding reservation (verbally, in writing or by e-mail). From that moment onward, the rights and obligations of the contractual parties are regulated by these General Terms of Business and apply to the guest and VILLSY. Confirmation of reservation will be immediately delivered to the guest by e-mail. In the event of the confirmation differing from the requested reservation, by paying the received reservation the guest confirms that they accept the terms listed in the confirmation. VILLSY may without obligation accept any kind of special demand (i.e. request), but the request is not legally binding for VILLSY and will be fulfilled only if VILLSY has issued a written confirmation. In the event of payment arrangements not being made according to Article 3.2, the reservation may be cancelled, with VILLSY having no obligation towards the guest.
3. PRICES AND TERMS OF PAYMENT
3.1 Accommodation price
The prices published on the Web page www.villsy.com are expressed in EUR and apply to the price of daily accommodation per accommodation unit in the corresponding price season. The published prices are valid from the moment of refreshing data on the Web page, i.e. from the moment of publication of a new brochure. In accordance with Article 3.5 about the price change, the price valid at the moment of the reservation is applied. If the facility contains several identical accommodation units with the same description and prices, in the facility’s description the total number of such units will be listed, but only one of them will be described. It is not compulsory for special offers to apply to all accommodation units of the same type. Any additional services requested by the guest (e.g. extra cleaning, phone expenses, bike hire etc.) are not included in the price and must be paid on the spot to the person in charge of the facility’s keys or to a VILLSY employee. The accommodation prices (UNLESS OTHERWISE SPECIFIED) include: the usual consumption of electricity, heating in winter and air-conditioning in summer, water consumption, gas consumption (if available), final cleaning, bedding, bath towels and tourist tax.
Regardless of whether the reservation has been made directly by the guest, or through a partner agency, upon receiving confirmation of the reservation the guest/agency has to make an advance payment of 30% within the next 2 days, thus definitely confirming the booking. The balance of the total amount has to be paid at least 60 days before arrival. For reservations made within 60 days before arrival, the total amount of the reservation must be paid in the next 24 hours. Payment of reservations made within 60 days before arrival must be reconfirmed by written confirmation (e-mail) of the made payment. VILLSY reserves the right to request a valid credit card number from the guest as a payment guarantee. In the case of the guest not sticking to the payment deadlines, the reservation may be cancelled.
3.3 Reservation cancellation
In the event of the guest cancelling the reservation, the following cancellation fees will be charged:
Reservation cancellations notified till 60 days before arrival: 30% of the total reservation cost is charged
Reservation cancellations notified between 59 and 28 days before arrival: 50% of the total reservation cost is charged
Reservation cancellations notified between 27 and 8 days before arrival: 70% of the total reservation cost is charged
Reservation cancellations notified between 7 and 1 day before arrival: 90% of the total reservation cost is charged.
Reservation cancellations on the arrival day or NO SHOW: 100% of the total reservation cost is charged.
The day when the cancellation notice has been received is considered the cancellation date (if it happens to be a holiday or Sunday, it will be the next working day). In case of a no-show or unannounced delayed arrival, VILLSY keeps the total reservation amount.
3.4 Reservation change
On the guest’s request, the reservation may be changed in terms of change of date, accommodation unit, accommodation type or names of persons. Any change made lately 60 days before using the service will be charged 20 € along with applying the rules from Article 3.3 in the event of changing accommodation units.
3.5 Price change
When selecting our facilities, special attention is paid to service description and price calculation. However, despite this, we are unable to exclude the possibility of price and service changes. In the event of such changes, the guest will be notified when booking or, at the latest, upon receiving a booking confirmation. The items written on the booking confirmation are final. It is unlikely that any changes will occur after the booking confirmation, but we cannot entirely exclude not even this possibility. In the event of any significant changes occurring, the guest has the right to cancel the reservation with no charges being made within 7 days of being notified. Payments already made will be refunded. VILLSY has the right to change prices up to 22 days before arrival, due to an increase or introduction of fees or taxes on certain services, or due to significant changes in the rate of exchange after concluding the reservation. The guest also has a right to cancel the reservation in the event of a price increase of more than 10%, under the same conditions listed in the previous article.
4. ACCOMMODATION FROM OUR OFFER
VILLSY’s accommodation offer consists of units owned by our contractual partners – lessors on whose account VILLSY sells capacities on the tourism market.
4.1 Maximum number of people
The accommodation units from our offer may only be accommodated by the maximum number of people listed in the description of the reserved accommodation unit posted on VILLSY’s Web pages. The same applies to children, regardless of their age, with the exception of facilities allowing another child under the age of four free of charge. The guest is asked to mention this fact while booking. It is also forbidden to place tents or caravans on the land belonging to the facility. In the event of exceeding the maximum number of people or placing a tent or caravan on the facility’s land, the owner may charge a fee per extra person or remove the extra people from the estate, i.e. demand the removal of the tent or caravan. If the guest ignores the request, everyone will be removed from the estate and no refund will be made.
4.2 Size of the facility
Our associates have personally visited each facility in our offer. With listed facility sizes it is always about external dimensions and consequently, there’s a possibility that the internal dimensions may be up to 15% smaller than the ones listed.
4.3 Pets, bugs and Allergies
Despite thorough cleaning and maintenance of our facilities, occasionally a bug or mouse may be found that got there from their natural habitat where the house is located. VILLSY cannot be held responsible for this. Although pets are not allowed in all facilities, this does not mean there have never been any pets in the booked facilities. VILLSY does not take any responsibility for the guest’s allergic reactions in certain facilities.
When selecting facilities from our offer, we always make sure we select facilities located in good, safe and quiet areas. Despite this, we cannot guarantee that there will be no noise during the guest’s stay because we cannot affect or control things such as traffic noise, noises from nearby construction sites etc. Neither the owner nor VILLSY can be held responsible for noises coming from the facility’s surroundings.
4.5 Swimming pool
In the event of the facility has a swimming pool, the guest is obligated for safety reasons to stick to every advice of the owner or VILLSY. Using the pool is exclusively at your own risk. Children can use the pool only with an adult present. It is strictly forbidden for pets the use the swimming pool.
4.6 Youth groups (till 25,99 years of age)
In case that at the arrival is determined that a youth group has arrived in a house which doesn’t allow such groups (clearly stated in the description of the house on the VILLSY’s website) following rules will be applied:
The breakage deposit will be increased to 150,- € per person – to be paid in cash on the spot.
The guests have to strictly respect the house rules which they will find in the house with an emphasis that loud music and parties are forbidden during the whole day and night. The house rules will be sent to the client on request.
In case the clients should not respect the house rules, the owner of the house will warn them only once. In case the clients should continue not to respect the house rules or cause material damage in the house, the house owner has the right to ask the clients to live the property without the return of the deposit, nor the paid amount for the accommodation.
5. FEATURES OF THE ACCOMMODATION UNITS
In many facilities from our offer guests have many features at their availability such as a washing machine, dishwasher, fridges, microwaves, DVD players, television sets, satellite receivers, a telephone, internet access, swimming pool etc. They can freely use these features, but VILLSY cannot be held responsible if one of these features unexpectedly stops working during the guest’s stay. This also applies to sanitary facilities and installations.
6. TIME OF ARRIVAL AND DEPARTURE; SHORTENING OR EXTENDING YOUR STAY
After settling the total reservation cost, the travel documents will be delivered to the guest confirming that he/she is the legitimate user of the booked accommodation. These travel documents include a voucher, a description of the journey describing the accurate route to the accommodation and accurate information about where to collect the accommodation’s keys.
The guest is asked to pay attention to the contact numbers in order to be able to contact the accommodation’s owner or a VILLSY’s employee working in the area. Upon arrival, the guest must hand in their travel and personal documents to the person giving them the house/apartment keys, who will then register the guest with the authorities and immediately return their personal documents. The estimated time of arrival/departure is listed in the travel documents. The time of arrival must be between 4 PM and 8 PM, while the time of departure is 10 AM. In the event of arrival not being possible before 8 PM, the guest is obligated to notify the travel agent or person in charge of the keys, with whom they will arrange when to collect the keys. In the event of the guest wanting to extend their stay, they are asked to promptly inform their travel agent who will, if the desired period’s available, gladly book them an extension of their stay.
7. ENSURING REPLACEMENT ACCOMMODATION AND RESERVATION CANCELLATION BY VILLSY
In exceptional cases due to unpredictable or unavoidable circumstances, VILLSY may give the guest appropriate replacement accommodation of equal value and quality. VILLSY is authorized to cancel the reservation before or during the period of the guest using the accommodation, if unpredictable or unavoidable circumstances occur preventing the accommodation’s usage, endangering the guest or accommodation or lessening the service’s quality to the point of it being impossible to provide the contracted service. In this case, the guest will be refunded for payments already made, lessened by the cost of already-used services. In any case, VILLSY is not required to pay the guest compensation.
8. OTHER OBLIGATIONS OF THE GUEST
During their stay, it is the guest’s duty to use the accommodation owner’s property and equipment with appropriate care. They must also adjust their behaviour as not to disturb the other guests, neighbours and host. In the event of the guest not adjusting their behaviour to the house rules even after being warned, they lose their right to the booked accommodation and must leave immediately without compensation. Any damages and deficiencies caused or discovered by the guests must immediately be reported to the person in charge of the keys or the VILLSY employee. This way damages and deficiencies will immediately be removed without lessening the quality of stay. The guest is responsible for any damages or deficiencies they’ve caused if they cannot prove that they’re not responsible. The same applies if the accommodation unit, due to damages, dirt or missing equipment cannot be submitted to the next guest for them to use. The owner will charge the guest on the spot for any damages or deficiencies.
The deposit can be paid only in cash (as mentioned in your booking confirmation). It is necessary to pay the deposit otherwise you will not receive your key. The deposit is a security retainer and will be refunded in cash upon proper return of the rental property.
9. COMPLAINTS AND COMPENSATION CLAIMS
It is the guest’s obligation to consciously handle the unit and its inventory. On the day of departure, the accommodation unit must be in the same condition as it was when the guest arrived. In the event of the accommodation’s condition differing from its condition when booked, the guest must immediately notify the person in charge of the keys. If visible irregularities are not reported immediately after arriving, it will be thought that the unit was handed over in proper condition. If any irregularities occur during the guest’s stay, it is their obligation to act in the same way. In the event of the owner or person in charge of the keys being unable to rectify the irregularity within a reasonable period, it is the guest’s duty to inform their agent or VILLSY’s employee. If the guest voluntarily leaves the facility or finds other accommodation without giving VILLSY time to resolve the issue causing the guest’s dissatisfaction, the guest loses their right to receive compensation regardless of whether their reasons for departure were justified or not. The person in charge of the keys and the travel agent are not authorized to approve compensation requests. Compensation requests must be delivered to VILLSY or your travel agent in written form to firstname.lastname@example.org within one week after using the accommodation unit with proof included (pictures, confirmation from the person in charge of the keys/travel agent, witness statements etc.). Complaints made after the one-week deadline will not be taken into consideration. We emphasize that it is in the guest’s interest to act in good faith and show a willingness to resolve their complaint during their stay and to give their written complaint to the owner on the spot and request written confirmation that the complaint has been received. If the guest does not meet these requirements, they lose their right to receive compensation. VILLSY is obligated to deliver a written decision regarding the complaint within 21 days of receiving the complaint in the same form (e-mail, ordinary mail or personal delivery which will be replied to by registered post with a return receipt). If it is necessary in order to gather information and verify the claims in the complaint, VILLSY may postpone the decision deadline for another 14 days, of which it is obligated to inform the guest making the complaint in written form. VILLSY will resolve only those complaints for which the guest provides evidence that they gave their written complaint to the service provider on the spot and that the cause could not be eliminated on the spot. Until VILLSY reaches a decision, the guest must refrain from mediation by any other person, judicial institution or giving information to the media.
10. VILLSY’S OBLIGATIONS
VILLSY agrees to, on their behalf, i.e. on the behalf of the person in charge of the keys or local agent, give the guest for the booked period a clean and tidy accommodation unit equipped according to its description. If the unit does not match the description on the reservation, VILLSY will do everything to ensure the removal of any deficiencies, i.e. to ensure replacement accommodation of equal value. In the event of this being impossible, not being achieved in a reasonable period or if the guest refuses the suggested replacement accommodation, VILLSY will reimburse the guest any form of value reduction, as long as it has been undeniably established that VILLSY is responsible for it. If the guest experiences loss or damage due to VILLSY ‘s negligence, resulting in a violation of the contract, VILLSY accepts full responsibility for the caused damage. VILLSY’s legal responsibility is limited to the amount of the accommodation’s price (during which everyone’s claims are paid together) and does not include personal damages such as material and financial losses. VILLSY will not be held responsible in the event of the losses or damages being attributed to the following causes:
– Actions or omissions made by the guest or their companions;
– Unpredictable or inevitable failures of third parties not included in providing the service listed in the booking;
– A higher force or events which could not be foreseen or avoided by VILLSY, the travel agent or the person in charge of the keys;
– Using swimming pools, children’s playgrounds, any sports facilities (e.g. a tennis court or football field, fitness centres etc.). Use of these facilities is exclusively at the guest’s own risk; – Damages and losses due to burglary.
The above listed causes equally apply outside the contractual obligations. VILLSY specifically rules out responsibility for the actions of the auxiliary staff.
11. TRAVEL DOCUMENTS
When travelling to the Republic of Croatia, the guest must have a valid personal travel document (a passport or identification card, depending on the guest’s country of origin) not only for themselves but for any other users of the accommodation. Furthermore, it is the guest’s duty to check whether a visa is required to enter Croatia or any countries on their way, obtain one on time, as well as respect the customs and currency regulations of the Republic of Croatia and any countries on their way.
12. PERSONAL DATA PROTECTION
The guest provides personal information (name and surname, address, telephone number and email address) on his/her own free will. Personal information is required for processing requested services. The same information shall be used for further inter-communication (eg. sending an informative offer, a binding offer/confirmation of the booking, payment details, notice about the received payment and notice about the travelling documents). VILLSY is under obligation that the personal information of the guest will not be taken out of the country or given to a third party except for the partners/providers of booked services. The personal information of the guest will be kept in a database in accordance with the Management’s decision on the method used for collecting, processing and securing personal information.
With the acceptance of these General Terms, the guest gives permission for his/her personal information to be used for promotional offers of the Agency. The guest can anytime request to be unsubscribed and to have his personal data deleted from VILLSY’s database by sending an “unsubscribe” Email to email@example.com.
A complaint on the usage of the personal information for promotional purposes will not have any effect on booking or realisation of the requested services.
13. The jurisdiction of the court
The parties commit to seek to resolve any disputes by mutual agreement, and if this is not possible, in the event of a legal dispute the court in Pazin has jurisdiction and the law of the Republic of Croatia is applied.